Direct Booking Account
Making your expense processing easier
The Direct Booking Account is a product designed specifically for companies who do not use a Travel Management Company but still want to have greater efficiency and control in their travel expense management.
It allows you to take full control of all your travel expenses, and ensures every expense is fully reconciled.
It is the perfect replacement for traditional card payments which don't support additional management information. A company card statement only tells you how much was spent, when it was charged and the name of the supplier. All the business information about the expense, that exists separately, needs to be reconciled – item by item.
Life can be so much easier.
VIRTUAL CARD TECHNOLOGY
Using our Virtual Card technology you can have your unique management information included with every transaction. You also have the fraud and control risk benefits of single use cards, as well as the certainty of universal card acceptance for online and telephone purchases.
Working alongside you, we will create a unique platform for you to create Virtual Cards that capture your specific management information. We will ensure your account is matched to your business requirements and is easy to upload to your finance systems. Travel expense controlled, travel reporting solved in an instant.
The Direct Booking Account gives you access to some of the most advanced card payments technology in the market today. You will be able to create a unique card number for each transaction (or group of transactions with a supplier). That unique card set up will be a bespoke design for your business allowing you to define exactly which information you require (and would like) for every transaction.
You can set control rules on each specific card – maximum number of transactions, maximum total spend, and the permissible time-frame for any charges. We'll even ensure that you can pay any merchant, even if they don't accept Diners Club cards, so that you have full acceptance at home or abroad for every online or telephone purchase.
You can choose who can use the Account and see everything that they do. Every payment is reconciled before it even happens.
- No annual fee for the account - giving you cost effective access to more efficient expense processing
- Central billing and full reconciliation of all spending
- Automated matching of your management information to the relevant transaction
- All your expense information in one place – clear oversight of your expenses updated as it happens
- The ability to control what you pay using unique cards for each single or batch of transactions with a supplier – using Virtual Card technologies you control the maximum amount you will be charged and when that charge can be made
- Data capture with a simple download into your finance systems – removing reconciliation and processing expense
- A flexible product design to match your organisation structure – reflecting your cost centres, profit centres, projects etc
- Expense processing is made quick and easy
- Expense claims are handled centrally, no payment information to process
- Overcharge protections built into virtual cards making budget management easier
What Does it Cost?
The account is free of charge. No set up fee, no annual fee.
So if you want to manage expenses more easily, or control an agreed scheduled payment, or simply cap ancillary costs on a booking – full control is in your hands.
To apply, or if you have further questions, contact us on 0345 862 2935